Y2K-Status.Org - A Comprehensive Resource for Year 2000 Status

NACo's Second Y2K Survey of Counties

 

This is reformatted from the original Survey2.doc

Foreward

 NACo has played a leading key role in President Clinton’s Y2K Initiative and has worked with county governments across the nation to recognize and address this problem. It has partnered with PTI to develop a Y2K Toolkit and coordinated a nationwide Y2K satellite broadcast for county officials.

In November, the National Association of Counties conducted its initial Y2K survey of county governments. In order to determine the readiness of America’s counties, 500 randomly selected counties told us how they were doing. This second survey, conducted in April and May 1999 is a followup survey to measure the continuing progress of counties toward Y2K compliance. Many of the same questions were asked in order to measure progress, but a new section on outreach was added. Responses to this section indicate that not only are counties working on their own Y2K issues, but many are assisting businesses, vendors and private citizens with an understanding of this issue.

We are pleased with the results of this second survey because it shows that counties are continuing their progress to Y2K compliance. These results reaffirm the success of NACo’s efforts in this area, but they also demonstrate that NACo, PTI and other public interest groups must continue to provide the technical assistance, training and information that counties need to successfully meet this challenge.

Betty Lou Ward, NACo President, Commissioner, Wake County, North Carolina
Larry Naake, NACo Executive Director


 NACo’s Second Y2K Survey

of America’s Counties

 

Executive Summary

Methodology

In early November 1998, the National Association of Counties commissioned National Research, Inc., to conduct a random survey of 500 county governments on the status of their Y2K activities. In April 1999, NACo commissioned a follow-up survey to measure the progress of counties in achieving Y2K compliance. Although both surveys were random surveys, no effort was made to exclude previous respondents from the second survey. The proportional breakdown of respondent counties again correlates to the population breakdown of counties nationwide.

Of the 500 counties that completed the survey:

The responding counties represented 47 states and 351 of the counties (70 percent) are NACo member counties. The largest number of responding counties (270) are from the South, followed by 170 counties in the Midwest, 67 counties in the West and 33 counties in the Northeast.

Strategic Plans

Priorities: Counties were asked to list the top three priorities for their compliance efforts.

Needs Assessment:

System Assessment: When asked the percentage completion of the system assessment for their county,

System Repair or Replacement:

System Testing:

 Y2K Testing: It is interesting that 55 percent of the counties in the first survey indicated that they had no plans for a system wide test and 49 percent of the counties in the latest survey also have no plans for a test. Forty one percent of responding counties stated that they have already conducted their tests or plan to conduct the test before the year is over. Only 10 percent of respondents didn’t know whether there would be a test compared to 17 percent who did not know in the early questionnaire.


Y2K Spending

Prior to FY98 : Three hundred fifteen counties (63 percent) had not spent any money on Y2K compliance before FY98. Only 12 counties (two percent) had spent more than $1 million prior to FY98. In the earlier survey only seven counties (one percent) spent more than $1 million. The percentages for the lower amounts varied very little from the first survey. Three percent spent less than $10,000 compared to four percent in the first survey, while five percent spent between $100,000 to $999,999 on both surveys. The total amount budgeted for Y2K compliance was $53.4 million compared to $56 million on the first survey.

 FY98/99/00: Twenty-four counties (five percent) have budgeted more than $1 million of which seven have budgeted between $11 and $41 million. On the earlier survey only 16 counties (three percent) had budgeted more than $1 million with amounts ranging between $12 million and $123 million. A major increase in the number of counties (124 or 25 percent) spending between $10,000 and $99,999 occurred from the first survey where only 91 counties (18 percent) had budgeted this amount. The number of counties reporting no dollars budgeted decreased from 175 (35 percent) on the first survey to 147 (29 percent). The amount budgeted for Y2K compliance changed very little from the first survey with the latest respondents reporting budgets of $218 million compared to the earlier budgets of $223 million.

 Estimated Total Costs of Compliance:

Funding Compliance: Counties are still looking primarily to general funds for Y2K compliance funding. More than 88 percent of the counties (441 counties) plan on using these funds. In the earlier survey a comparable number (431 counties or 86 percent) indicated the same funding plans. A larger number (eight percent) indicated the use of state grants than on the earlier survey where only five percent planned to use state funding. The number that plan to use federal grants increased from two percent to four percent and the private sector funding increased from less than one percent to two percent. The number of counties that don’t know how they will fund compliance nearly doubled from five percent in the earlier survey to zero percent in the latest responses.

Compliance Difficulties: The vast majority of the counties indicated that they have had no difficulty with Y2K compliance or didn’t know if there were any difficulties. The two areas that were reported by counties as causing the most difficulty with compliance are public safety, including emergency management and law enforcement, and finance, including accounting and taxation. Sixty-five counties reported finance related difficulties and 56 counties reported difficulties with public safety compliance. The primary difficulties in public safety compliance are 911 issues and jail administration.

Contingency plans

Outreach:


Y2K Activities Telephone Survey Results, April 1999

Number in survey group: 500 counties, representing 47 states.

NACo member counties represent 70% (351) of the survey group.

Population breakdown of respondents:

Group 1: Below 10,000 122 (24%)
Group 2: 10,000-24,999 144 (29%)
Group 3: 25-49,999 96 (19%)
Group 4: 50-99,999 60 (12%)
Group 5: 100-249,999 44 (9%)
Group 6: 250-499,999 15 (3%)
Group 7: 500-999,999 15 (3%)
Group 8: 1,000,000+ 4 (1%)

Regional breakdown of respondents:

 

Y2K Activities Telephone Survey

1. Does your county have a countywide plan to address Y2K issues?

2. How was this plan developed? Using…

3. Who is the individual responsible for achieving Y2K compliance in your county?

4. To what department is this individual assigned?

5. What are the top three priority areas for your county’s Y2K compliance efforts?

6. How many computer applications has your county identified as needing repair or replacement?

Part I: System Assessment

Part II: System Repair or Replacement

Part III: System Testing

8. What is your county doing to resolve the embedded chip issue?

9. Is your county planning a countywide Y2K test?

10. How much money has your county budgeted for Y2K compliance?

Part I: Spent prior to FY98

Part II: Budgeted for FY98/99/00

Part III: Estimated total costs for compliance

11. How is your county funding Y2K compliance?

12. What system has given your county the most difficulty with Y2K compliance?

13. Has your county prepared a contingency plan for Y2K related computer/chip failures?

14. How was this plan developed? Using…

Skip to question 16.

15a. Does your county plan to develop a Y2K contingency plan?

15b. When will this plan be complete?

16. Has your county government worked with any of the following groups on Y2K planning, compliance, contingency, or liability issues?

  17. What has your county government done to educate residents about Y2K issues and to help them prepare?


Y2K Survey State List

Alaska (1)

Arizona (3)

Arkansas (13)

California (6)

Colorado (7)

Delaware (1)

Florida (12)

Georgia (37)

Hawaii (1)

Idaho (7)

Illinois (15)

Indiana (14)

Iowa (16)

Kansas (16)

 

Kentucky (18)

Louisiana (11)

Maine (3)

Maryland (4)

Michigan (15)

Minnesota (12)

Mississippi (11)

Missouri (19)

Montana (10)

Nebraska (16)

Nevada (4)

New Hampshire (4)

New Jersey (6)

New Mexico (7)

New York (8)

North Carolina (21)

North Dakota (9)

Ohio (11)

Oklahoma (10)

Oregon (6)

Pennsylvania (10)

South Carolina (7)

South Dakota (14)

Tennessee (9)

Texas (36)

Utah (5)

Vermont (2)

Virginia (16)

Washington (6)

West Virginia (11)

Wisconsin (13)

Wyoming (4)


Population Group I: Below 10,000 (122 counties)

Population Group II: 10,000-24,999 (144 counties)

Population Group III: 25,000-49,999  (96 counties)

Population Group IV: 50,000-99,999 (60 counties)

Population Group V: 100.000-249,999 (44 counties)

Population Group VI: 250,000-499,999  (15 counties)

Population Group VII: 500,000-999,999  (15 counties)

Population Group VIII: 1,000,000+  (4 counties)

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